Itemised purchase orders with vendor block, ship-to address, delivery and payment terms, per-line SKU/qty/unit/rate/tax, totals, signature block. Numbered, dated, and ready to email your supplier in 30 seconds.
01 — What you create
Itemised purchase orders with SKU, qty, unit, rate, and per-line tax; vendor + ship-to blocks; delivery and payment terms strip; totals with tax breakdown; signature acknowledgement. The same structure your accounting system expects on receipt.
Sonchoy Studio Pvt Ltd
7 Brigade Road, Bengaluru 560001
PURCHASE ORDER
PO-2026-0117 · 23 May 2026
Required by: 22 Jun 2026
SENT TO VENDORVENDOR
Westline Hardware Supplies Pvt Ltd
Karthik Iyer · Sales Manager
Andheri East, Mumbai 400093
SHIP TO
Whitefield Office
Receiving · 09:00–18:00
ITPB Road, Bengaluru 560066
+ terms, notes, and signature blocks in the full PDF
Scanned invoices, multi-page batches, multi-currency stacks, and direct push into your accounting system. Free for 30 days, no card required.
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02 — How it works
A purchase order is a one-page contract: what, how many, at what price, where to ship, when to deliver, who pays for freight, and how the buyer settles up. Get it wrong and the vendor ships late, ships wrong, or invoices a different number. This tool keeps every field in one place.
Buyer, vendor, ship-to. Three address blocks because the goods rarely go where the buyer sits.
One row per item: SKU, description, qty, unit, rate, tax %. Pick delivery (FOB / EXW / CIF / DDP) and payment terms (Net 15/30/60/COD/advance).
PDF: branded header, vendor + ship-to blocks, delivery strip, line-item table, totals with tax breakdown, terms, signature. XLSX with Summary, Line items, Tax summary.
03 — Built for procurement
Buyer, vendor, ship-to. Goods often go to a warehouse, plant, or remote office different from the buying entity.
Each line carries a SKU, description, qty, unit (ea / kg / box / hr), rate, line discount, tax %. Matches what accounting and the vendor expect.
Standard, Blanket, Contract, Service. Pick the right kind for one-off orders, recurring drawdowns, long-term contracts, or labour-only POs.
FOB Destination, FOB Origin, EXW, CIF, DDP, or custom. The PDF shows the delivery term prominently so freight risk is unambiguous.
Net 15 / 30 / 45 / 60, COD, advance, or 50% / 50%. The vendor knows exactly when the cheque clears.
PDF: branded header, two-column vendor + ship-to, delivery strip, line-item table with SKU, totals, terms, dual signature block. XLSX: Summary, Line items, Tax summary.
Bulk OCR, batch invoicing, multi-party e-signing, redaction, audit logs — pdfFiller picks up where Sonchoy ends. Free for 30 days, no credit card.
Run 100+ invoices, statements, or conversions in one go.
Turn paper invoices into searchable, exportable data.
Multi-party signatures with full audit trails.
Mask sensitive ledger lines before sending to auditors.
04 — Common questions
A quote is the vendor pitching pricing to the buyer. A PO is the buyer formally agreeing and committing: ship these SKUs, in this quantity, at this price, to this address, by this date. The invoice is the vendor billing later. The PO number ties all three together — quote-ref, PO #, and the eventual invoice should reference each other.
Standard PO is a one-off purchase with fixed scope and pricing. Blanket PO is a single PO that authorises multiple drawdowns over a period (e.g., 100 units to be released as needed across the year). Contract PO is a long-term agreement with locked pricing. Service PO covers labour or services rather than physical goods. The PDF stamps the type so the vendor and your finance team know the kind.
FOB Destination — vendor pays freight and risk transfers when the goods arrive. FOB Origin — buyer pays freight from vendor's dock. EXW — buyer picks up. CIF — vendor handles cost, insurance, freight to a port. DDP — vendor delivers to the buyer's door with all duties paid. If unsure, FOB Destination is the safest for buyers; the vendor owns the goods until they're received.
Net 30 (pay within 30 days of invoice) is the most common B2B default. Net 15 / Net 45 / Net 60 shift the timeline. COD is cash-on-delivery for trust-building first orders. Advance is 100% upfront (rare). 50% / 50% splits — half on PO, half on delivery — is common for custom-made items.
Yes, almost always. The buyer entity (head office, billing address) is rarely where the goods physically land. A separate ship-to block tells the vendor exactly where the receiving dock is, who to ask for at the door, and what hours the dock accepts deliveries. Without it, you'll get pallets sitting in the wrong reception.
PDF (top accent stripe, your branded header, "PURCHASE ORDER" block top-right with PO # / date / required-by / quote-ref / type / status badge, vendor + ship-to two-column block, delivery / payment / ship-via strip, line-item table with SKU + qty + unit + rate + tax + amount, right-aligned totals with tax breakdown, optional terms / notes / dual signature) and XLSX (3 sheets: Summary, Line items, Tax summary).
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