Pack-list PDFs that ship alongside the goods. SKU, qty ordered, qty dispatched, qty pending — no rates, no totals. Vehicle, driver, AWB, package count, gross weight. Signed by sender, countersigned by consignee on receipt.
01 — What you create
Goods-only documentation: SKU, qty ordered, qty dispatched, qty pending — no rates, no totals. Vehicle + driver + AWB strip. Sender signs on dispatch; consignee signs on receipt. Pricing stays on the invoice where it belongs.
Westline Hardware Supplies
Andheri East, Mumbai 400093
DELIVERY NOTE
DN-2026-0089 · 23 May 2026
PO ref: PO-2026-0117
DISPATCHEDDELIVER TO
Sonchoy Studio Pvt Ltd
Receiving Desk · 09:00–18:00
ITPB Road, Bengaluru 560066
SHIP FROM
Mumbai Warehouse · Dock 4
Dispatch supervisor
MIDC, Andheri East, Mumbai
Pricing not shown — refer to INV-2026-0241
Scanned invoices, multi-page batches, multi-currency stacks, and direct push into your accounting system. Free for 30 days, no card required.
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02 — How it works
A delivery note is the document that travels physically with the goods. Drivers carry it; receiving signs it; finance reconciles it against the invoice later. Keep it terse: what shipped, how much, against which PO. Pricing belongs on the invoice — and only the invoice.
Reference the PO number, copy the items being dispatched. The DN re-uses SKU and description but never repeats the price.
Per line: qty ordered (from PO) and qty actually dispatched. The tool auto-computes pending. Partial shipments stay flagged so receiving knows what to expect later.
Vehicle / AWB / driver / mode. Optional package block (cartons, gross weight, dimensions, marks). PDF is signed by sender, countersigned at the door.
03 — Built for dispatch
Pack list only. SKU, qty ordered, qty dispatched, qty pending — and that's it. The driver, gate guards, and receiving staff never see what the goods cost.
Each line shows ordered vs dispatched vs pending. Receiving knows immediately what to expect in a follow-up shipment.
Road, rail, air, sea, courier, self-pickup. Pair with vehicle no. or AWB so the driver and consignee can match the document to the consignment.
Carton, pallet, crate, envelope, bag, drum, mixed. Plus package count, gross weight, dimensions, and marks-and-numbers for the bill of lading.
Capture batch numbers (for traceability) and per-unit weight (auto-computes line weight and total gross). Helpful for pharma, food, hazardous goods.
PDF: branded header, two-column consignee + ship-from block, transport strip, pack-list table, totals strip, optional package details, dual signature. XLSX: Summary + Pack list.
Bulk OCR, batch invoicing, multi-party e-signing, redaction, audit logs — pdfFiller picks up where Sonchoy ends. Free for 30 days, no credit card.
Run 100+ invoices, statements, or conversions in one go.
Turn paper invoices into searchable, exportable data.
Multi-party signatures with full audit trails.
Mask sensitive ledger lines before sending to auditors.
04 — Common questions
Because the delivery note is the document that travels physically with the goods. Drivers, transport agencies, and gate guards handle it. Putting prices on it leaks commercially-sensitive info and makes the document a target for theft. Pricing lives on the invoice — which goes by email, not by truck.
In most accounting workflows, the two are interchangeable — both list SKUs and quantities without prices, and both ship with the goods. "Delivery note" is more common in India / UK / EU; "packing slip" is more common in the US. This generator can serve either role; the document title and structure work for both.
When you can't ship everything on the PO in one go (inventory shortage, multiple suppliers, custom-make items), you dispatch what's ready and send a delivery note that shows ordered vs dispatched vs pending. A second DN follows when the rest ships. The PO number ties them together; receiving reconciles totals against the original PO.
Depends on the goods. For regulated industries (pharma, food, hazardous chemicals), batch traceability is mandatory — every unit must be traceable to its production lot. For weight: rail and air freight are weight-priced, so capturing per-unit weight makes reconciliation with the freight bill possible. For office-equipment dispatch, neither matters; leave them blank.
Always. The PO ref tells receiving what to expect; the invoice ref tells finance what to reconcile against. Many ERP systems will reject a goods-receipt entry if the DN doesn't carry a valid PO ref. Always populate both fields if they exist.
PDF (top accent stripe, your branded header, "DELIVERY NOTE" block top-right with DN # / date / PO ref / invoice ref / status badge, consignee + ship-from two-column block, transport strip with mode / vehicle / driver / expected, pack-list table with SKU + description + ordered + dispatched + pending + unit, totals strip, optional package details, optional notes, dual signature block) and XLSX (2 sheets: Summary + Pack list).
05 — Related tools