Log every open bill — vendor, invoice number, due date, status, amount. We compute days-overdue, bucket each line into Current / 1-30 / 31-60 / 61-90 / 90+ days, and roll up totals by vendor.
01 — What you create
Days-overdue per bill, five ageing buckets, vendor rollups, and an escalation-priority sort — finance teams can chase the right vendor first.
Sonchoy Studio Ltd.
As of 18 Jun 2026
Outstanding
10,776.00
# Bills
8
Overdue
10,272.00
Overdue %
95.3%
Ageing
Current
504
1–30
3,872
31–60
1,280
61–90
4,800
90+
320
| Vendor | Days | Status | Amount |
|---|---|---|---|
| Linklaters LLP | 65d | OPEN | 4,800.00 |
| Stripe | 80d | PARTIAL | 320.00 |
| Northwind Print Co. | 40d | DISPUTED | 1,280.00 |
| AWS | 10d | OPEN | 1,480.00 |
| Adobe Creative Cloud | 5d | OPEN | 192.00 |
| Old Street Holdings | 2d | APPROVED | 2,200.00 |
| GitHub | +18d | OPEN | 84.00 |
| FreshFoods Catering | +10d | APPROVED | 420.00 |
Scanned invoices, multi-page batches, multi-currency stacks, and direct push into your accounting system. Free for 30 days, no card required.
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02 — How it works
The "As of" date is the integrity anchor — every days-overdue, ageing bucket, and vendor total is computed against it. Roll the date forward, watch buckets re-stratify automatically.
Vendor, invoice number, dates, status, amount. Paid bills can stay in the dataset — we exclude them from outstanding totals automatically.
Each bill's days-overdue is computed from your "As of" date. Bills fall into Current / 1-30 / 31-60 / 61-90 / 90+ buckets.
PDF sorted most-overdue-first with ageing strip, vendor rollups, and signature line — plus a 2-sheet XLSX (Bills + Summary).
03 — Built for AP teams
Computed live from your "As of" date — negative means not-yet-due, positive means overdue.
Current, 1-30, 31-60, 61-90, 90+ days — coloured for at-a-glance scanning in the PDF.
Open, Approved, Partial pay, On hold, Disputed, Paid — paid bills auto-excluded from outstanding totals.
Top vendors by amount owed — perfect for prioritising who to chase first this week.
PDF rows automatically sorted most-overdue-first so reviewers see priority bills at the top.
Detail sheet with every bill + a Summary sheet with totals, ageing buckets, and vendor breakdowns.
Bulk OCR, batch invoicing, multi-party e-signing, redaction, audit logs — pdfFiller picks up where Sonchoy ends. Free for 30 days, no credit card.
Run 100+ invoices, statements, or conversions in one go.
Turn paper invoices into searchable, exportable data.
Multi-party signatures with full audit trails.
Mask sensitive ledger lines before sending to auditors.
04 — Common questions
Accounts Payable (AP) is what you owe to vendors — money flowing out. Accounts Receivable (AR) is what customers owe you — money flowing in. This tool tracks AP. For AR (chasing customer invoices), see the Accounts Receivable Report tool.
Simple: (As of date) − (Due date). Negative means the bill is not yet due — it sits in the Current bucket. Positive means the bill is overdue and falls into the appropriate ageing bucket.
The whole point of an AP report is what you still owe. Paid bills stay in the .xlsx detail sheet for context but never count toward Total Outstanding, Total Overdue, ageing buckets, or vendor rollups.
Use Disputed when there's a problem with the bill — wrong amount, undelivered service, quality issue. The bill still counts toward outstanding (until resolved) but the status flags it so reviewers know not to pay yet.
Set status to Partial pay and leave the amount as the remaining balance owed. Add a note in the Reference field (e.g. "50% paid via wire 18 Jun") so the audit trail is preserved.
PDF (escalation-sorted, with ageing strip, vendor rollups, signature line) and .xlsx (two sheets: Bills with full detail, Summary with totals/ageing/vendor breakdowns).
05 — Related tools